Avalon School
Board of Directors Meeting Minutes
January 12th, 2010
6:00 pm to 8:00 pm
Avalon School
President: Dawn Van Ryn Board Members:
Vice President: Monessa Newell
Secretary: Skip Olsen Jo Sullivan
Treasurer: Walter Anastazievsky Regina Goldner
Ex Officio Members: Carrie Bakken
Agenda
Call to order: 6:09 p.m.
Secretary’s Report/Approval of the Minutes: Approved
Approval of the Agenda Approved
Accountability
Finance
Auditors Report: Brad Falteysek from Abdo, Eick & Meyers LLP spent 25 minutes with the Board going through the Annual Financial Report for the year ending June 30, 2009. The report was good, with no “findings” and a “clean bill of health”.
Treasurer’s Report: Avalon is starting to drain it’s cash reserves because of the governor’s “unallotment” of school funds. Expenditures are in line with last year’s. The state has paid back almost all of last year’s “unallotment”.
Wire Transfers:The following Wire transfers were approved
12012009 12/31/2009 Wells Fargo $ 345.00
12152009 12/11/2009 PERA $ 776.45
12172009 12/31/2009 Wells Fargo $ 345.00
12312009 12/29/2009 PERA $ 771.61
113020099 12/31/2009 PERA $ 776.46
121520092 12/31/2009 Wells Fargo $ 36,169.06
121520093 12/31/2009 Wells Fargo $ 87.05
123120092 12131/2009 Wells Fargo $37,952.83
123120093 12/31/2009 Wells Fargo $91.23
Personnel: Major change in that there is a significantly lower benefit. Increased cost may mean asking employees to pay more. It was moved, seconded, and approved that 2 health insurance options be offered to the staff.
State Compliance/Policies: Avalon has tightened up the purchase order procedures. Staff approves every purchase. Avalon’s financials are posted on the website. All employee contracts come through the Board.
Old Business: Avalon is considering an enrollment increase of 5 students to help make up for the loss of revenue from students participating in PSEO. Carrie is waiting for state to respond regarding this option.
New Business:
Race To The Top-MOU: Carrie has signed the MOU. The process is not set in stone: we’ll have options later, even to withdraw from the program.
Board Elections/Annual Meeting/Bylaws:
- Bylaws will be examined and considered at our next board meeting.
- March 5 is the annual meeting, chili night and board elections. Regina will put post a call for nominations and biographies of those interested.
A fund proposal for a senior project “Metamorphosis” was approved for up to $100 with stipulation that receipts be turned in and something of the project should be left at Avalon for archival purposes.
Realtor: A committee of Dawn, Jo, Monessa, and Carrie will meet with realtors about prospective sites.
Review Strategic Planning Goals/Updates
Discussion: Topics of interest were recruitment and retention, community involvement, active learning, and keeping our mission central. Questions that arose were:
- What comes next and what does our timeline look like?
- How can we improve the project process?
- How do we make better use of the community?
Adjourned: 7:27 p.m.
Next Meeting: February 9th, 2010